Project Administrator_上海智先欣科海洋工程有限公司

Job Accountabilities / Responsibilities
Administrative Support:

• Assist the Administration Manager in developing, implementing, and enforcing administrative policies.
• Help monitor the administrative budget, including tracking variances and preparing reports for the Administration Manager\'s review.
• Support the design and enforcement of administrative workflows, ensuring smooth cross-departmental coordination.
Meeting Coordination:

• Assist in organizing weekly progress meetings with EPC contractors, clients, and stakeholders.
• Document action items, deadlines, and distribute meeting minutes.
Site Mobilization Assistance:

• Coordinate aspects of site mobilization for personnel and equipment under the guidance of the Administration Manager, including temporary housing, catering, and transportation arrangements.
Office Management:

• Support the oversight of office facilities, utilities (power, water, internet), and security systems.
• Assist in preparing monthly reports on administrative KPIs.
Inventory Management:

• Aid in the management of inventory for safety gear, office supplies, and emergency kits.
• Participate in monthly audits and assist in replenishing stocks as needed.
Travel Arrangements:

• Assist in arranging international travel, visas, and work permits for expatriate staff, ensuring compliance with host-country immigration laws.
Job Holder Requirement
Qualifications:
1. Bachelor’s degree in Business Administration, Public Administration, or related fields
2 Fluent English for cross-cultural coordination with global teams; proficiency in Mandarin preferred for local stakeholder engagement

3 Advanced Excel and financial modeling ability.
4 Excellent reporting and presentation skills.
5 Detail-oriented with a proactive mindset.

Experience

1 2-4 years of experience in administrative support roles, preferably within the EPC or related industries.
2 Experience in handling logistics and coordination tasks would be beneficial.

职位要求

职位描述