Reception and common means

Receive visitors by registration and directs them to the appropriate personnel.

Answer telephone calls and takes messages

Sort and distribute incoming mails, newspapers to department and staff

Prepare outgoing mails, reconciliation for all postage records for accounting payment each month

Arrange MRRS booking for meeting rooms – keep weekly planning of meeting room disposition and assist in the preparation of facilities for Telephone and Video Conference

Deliver and collect Bank Access Card to visitors, perform daily and monthly reconciliation report

Reception duty arrangement weekly with the relieving staff

Secretarial & Administrative Support

Travel arrangements for ITO, HR , Compliance or other business line as required including requisition flight booking and hotel reservation

Collect medical reimbursement forms for staff monthly and keep proper record before the submission to the Insurance company

Help on mailing out all staff reimbursement claims and payments to SH F&C timely and keep proper record

Provide assistance to Business Lines/Functions for secretarial tasks as assigned

Back up General Service staff as required

Job requirement:

Bachelor degree major in English or Admin

Good skill with office software: word, excel etc.

Fluent in English

Sense of service, flexible, proactive

Responsible and take initiative

Good communication skills with nice personality

Contact Personal: Ting LIU

Email: ting.liu@asia.bnpparibas.com